Executive Director

The Alexandria Choral Society (ACS) invites qualified applicants to apply for the part-time contract position of Executive Director commencing with our 2025-2026 season starting in July 2025. For full consideration, applications should be submitted no later than Monday, July 7, 2025.

ABOUT THE POSITION

The Executive Director is appointed by and reports to the Board of Directors of ACS. The Executive Director will be responsible for conducting the administrative and logistical business of ACS, working closely with the Artistic Director and the Board of Directors to carry out the mission of ACS.  The Executive Director will work an average of 15-20 hours a week on a biennial contract basis from July to June, and report to the Board of Directors.  

The ideal candidate will have previous membership in a choral or other performing arts organization, and experience in arts management and/or nonprofit Board leadership. The Executive Director should be a self-starter who is detail-oriented, organized, and excels at task management.   

The Executive Director will need to be available during business hours on a part-time basis to conduct regular business of ACS, including but not limited to: contacting and meeting vendors, purchasing or picking up goods or services, attending community meetings, and fundraising.  Attendance at scheduled night and weekend events will be required for activities, including but not limited to: dress rehearsals, performances, Board meetings, and community events, as directed by the Board of Directors.  The Executive Director should have reliable transportation to attend to required activities and transport ACS property, when necessary for events.

DETAILED RESPONSIBILITIES

Specifically, the Executive Director will have the following responsibilities:

• Represent the executive and administrative leadership for ACS and PCA;
• Negotiate, manage, and/or execute contracts on behalf of ACS with other organizations, performance spaces, vendors, musicians, etc., under direction of the Board of Directors and Artistic Director, as applicable;
• Conduct day-to-day business on behalf of ACS;
• Act as the primary conduit for those wishing to communicate with the organization by monitoring and responding to incoming email, mail, and phone calls;
• Coordinate functional activities of the organization to ensure that all timelines are maintained and deadlines met;
• Implement accessibility, diversity, equity, and inclusion (ADEI) goals and initiatives, in line with ACS’s policy, and as approved by the Board of Directors;
• Work with the Board of Directors to enhance the visibility of ACS in the community;
• Serve as an active, advisory, non-voting member of the Board;
• Coordinate participation in publicity, development, and administrative activities, as appropriate, with the Board of Directors and Artistic Director;
• Be reasonably available for press interviews and similar publicity events;
• Be reasonably available for large-donor meetings and similar development events;
• Manage all logistics associated with the in-person box office at all performances;
• Secure new, sustainable, revenue streams (corporate sponsorships, outside donors, new grants, additional programming, etc.);
• Ensure that strategic and long-term goals continue to be met;
• Evaluate and monitor all programs to ensure they meet the needs of members; and
• Perform other professional services as directed by the Board of Directors.

QUALIFICATIONS

• Experience managing an arts or other nonprofit organization, or equivalent education;
• Proficiency with Gmail and Google Drive, including docs and forms; 
• Ability to juggle multiple projects, work efficiently, and meet deadlines;
• Strong administrative and organizational skills and attention to detail;
• Ability to exercise independent judgment and discretion in vendor negotiations;
• Proven ability to take initiative;
• Excellent interpersonal, writing, and oral communication skills;
• Comfort with public speaking, professional networking, and representing the organization at community meetings;
• Ability to build and maintain productive working relationships with Board of Directors, member singers, contracted Artistic Director, contracted Accompanist, patrons and donors, vendors, and community leaders;
• Demonstrated ability to understand and become conversant with arts management issues, such as but not limited to, patron/audience development, donor relations and stewardship, and grant writing;
• Part-time availability during business hours;
• Availability for scheduled night and weekend events;
• Reliable transportation;
• Must be eligible for employment in the United States.  

PREFERRED QUALIFICATIONS

• Previous membership in a performing arts organization, preferably choral;
• Bachelor’s degree in a relevant field;
• Accessibility, diversity, equity, and inclusion (ADEI) training;
• Experience with mass email platforms, CRM software, finance/budget software, graphic design, and/or web publishing a plus

COMPENSATION

The part-time position is paid on contract. The annual compensation is $15,000 - $18,000. 

Workload varies from week to week, but averages about 15-20 hours per week.