Executive Director

Position Summary

The Part-Time Executive Director (Operations) provides project management, operational coordination, and volunteer leadership support for AACC’s evolving operations model.

The Executive Director does not personally execute all operational work. Instead, they ensure that volunteer-led projects are clearly defined, properly owned, documented, and moving forward through shared systems.

This is a people-centered role as much as a systems role. The Executive Director supports and coordinates a multigenerational volunteer leadership team, working respectfully with long-tenured volunteers while reinforcing modern tools, workflows, and expectations.

The Executive Director leads AACC’s Operations Branch and serves on the Executive Team alongside the President (Board) and Artistic Director (Music), helping align governance, artistry, and operations.

Core Responsibilities

1. Operations and Project Management

• Coordinate AACC’s Operations Team, consisting of six Triad Teams and a Logistics Team.
• Ensure projects align with organizational priorities and AACC’s Six Measures of Success.
• Maintain a consistent cadence of meetings, reporting, and cross-team coordination.
• Track progress across initiatives and identify risks, delays, or capacity issues early.

2. Systems and Workflow Stewardship

• Serve as the primary administrator of AACC’s project management and reporting systems (including Monday.com and shared reporting tools).
• Ensure all active work is documented, visible, and assigned to clear owners.
• Maintain dashboards and summaries that provide leadership with reliable operational visibility.
• Refine workflows, templates, and documentation as the organization learns and evolves.

3. Volunteer and Intergenerational Leadership Support

• Support and coach volunteer leaders spanning a wide range of ages, experience levels, and backgrounds.
• Facilitate respectful collaboration between newer leaders and long-tenured volunteers, honoring institutional knowledge while reinforcing modern systems.
• Reinforce accountability, recognition, and shared ownership without micromanagement or unnecessary bureaucracy.
• Partner with the Culture Triad to support morale, recognition, and volunteer sustainability.

4. Executive Team and Board Partnership

• Serve on the Executive Team, offering operational insight, coordination, and recommendations to ensure alignment between governance, artistry, and day-to-day execution.
• Prepare concise operational summaries for the Executive Team and Board of Directors.
• Surface operational risks, constraints, or system challenges clearly and constructively.
• Support the Board in translating strategic priorities into executable operational plans.
• Legal and financial signing authority remains with Board officers.

5. Planning, Evaluation, and Learning

• Coordinate the Operations Team’s participation in annual retreats and cross-branch planning.
• Support After-Action Reviews and organizational reflection to drive continuous improvement.
• Oversee the annual operational reset, including archiving completed work and preparing systems for the next cycle.